Key Responsibilities

Project Coordination

1. Coordinate equipment arrangements for new outlet openings, revamp, relocations projects.

2. Prepare and monitor equipment delivery and installation schedules according to project timeline.

3. Ensure equipment is ready before the scheduled delivery and installation dates.

Stakeholder Management

1. Liaise with internal stakeholders, including Project, Operations, Store Maintenance, Warehouse, Finance,

2. Coordinate with equipment suppliers, and project teams to ensure smooth project execution.

3. Communicate project updates, changes, and potential issues to relevant stakeholders.

4. Follow up with all parties to ensure tasks are completed within the agreed timeline.

Equipment Planning and Arrangement

1. Coordinate equipment requirements based on approved outlet layouts, equipment specifications, and operational needs.

2. Verify equipment quantities, dimensions, specifications, and installation requirements.

3. Arrange new equipment purchases, recycled equipment transfers, and inter-outlet equipment movements where applicable.

Delivery and Installation Management

1. Monitor supplier delivery schedules and installation progress for each outlet.

2. Coordinate with project teams ensure outlet sites are ready to receive equipment and installation.

3. Follow up on missing, damaged, or defective equipment and ensure corrective action is taken.

Documentation and Reporting

1. Maintain updated equipment lists, project trackers, delivery schedules.

2. Coordinate with the QS team for each outlet’s purhase requisition (PRs) to ensure timely issuance of purchase orders (POs), and follow up asset movement forms, delivery orders, and other relevant documentation.

3. Maintain accurate equipment records for new outlets, renovations, transfers, and recycled equipment.

4. .Provide regular project status updates to management and highlight outstanding issues requiring attention.

Cost and Resource Coordination

1. Monitor equipment-related costs, delivery charges, installation fees, and other project expenses.

2. Coordinate with Stakeholder to ensure the necessary approvals and documentation are obtained.

3. Identify opportunities to reuse existing equipment and improve cost efficiency without compromising operational requirements.

Requirements

• Diploma or degree in Business Administration, Supply Chain Management, Project Management, or a related field.
• Experience in project coordination, procurement, retail operations, equipment management, or supplier coordination is preferred.
• Strong communication, coordination, and stakeholder management skills.
• Good organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Able to work independently, follow up proactively, and resolve issues effectively
• Experience in retail outlet opening projects, equipment buying, or facilities coordination will be an advantage