Duties & Responsibilities

1. HACCP Documentation Control

• Maintain and control all HACCP-related documents, including:
  • HACCP Plan
  • Hazard Analysis
  • CCP monitoring records
  • Standard Operating Procedures (SOPs)
  • Prerequisite Programs (PRPs)
  • Sanitation Standard Operating Procedures (SSOPs)
• Ensure all documents are properly reviewed, approved, updated, and distributed.
• Implement document control procedures, including version control, revision tracking, and document archiving.
• Ensure obsolete documents are removed from circulation and retained according to company requirements.

2. Record Management & Retention

• Manage and maintain all HACCP records and checklists, including:
  • Monitoring records (e.g., temperature logs, sanitation records)
  • Verification and validation records
  • Internal audit reports
• Ensure records are complete, accurate, and systematically filed for easy retrieval.
• Manage document retention periods in accordance with regulatory and company requirements.

3. Checklist & Forms Management

• Develop, standardize, and update HACCP-related forms and checklists.
• Ensure all departments are using the latest approved versions.
• Monitor the completeness and compliance of records completed by Production and QA teams.

4. Training Documentation

• Maintain training records related to HACCP, GMP, and food safety programs.
• Coordinate with the QA team to ensure all employees receive the required HACCP and food safety training.
• Maintain and update training attendance, competency assessments, and certification records.

5. Audit & Compliance Support

• Prepare and organize documentation for internal and external audits (e.g., HACCP certification audits).
• Ensure all documents are audit-ready, traceable, and compliant with regulatory and company requirements.
• Support the QA team in closing audit findings related to documentation gaps.

6. Coordination & Communication

• Liaise with Production, QA, and other departments to ensure document control procedures are consistently followed.
• Provide guidance to employees on document control practices and proper record completion.

7. Continuous Improvement

• Identify gaps or inefficiencies in the document control system and recommend improvements.
• Support the digitalization and enhancement of document management systems where applicable.

Job Requirements

• Diploma or Bachelor's Degree in Food Science, Food Technology, Quality Assurance, or a related field.
• Minimum 1–3 years of experience in document control within the food manufacturing industry.
• Good knowledge of HACCP principles, GMP, and food safety standards.
• Strong organizational, documentation, and record management skills.
• Excellent attention to detail with a high level of accuracy.
• Proficient in Microsoft Office applications (Excel, Word, and SharePoint or equivalent document management systems).
• Experience in handling documentation for internal and external audits is an added advantage.

  Industry:  Retail / Wholesale Trading / Property

  Spoken Language:  Malay, English

  Written Language:  Malay, English