Role


Duties & Responsibilities
KEY RESPONSIBILITIES

Tenancy Administration & Coordination
• Provide administrative support for tenancy matters including new tenancies, renewals, relocations, revamps, and landlord-initiated requests.
• Coordinate and manage tenancy-related documentation such as Letters of Offer, tenancy agreements, deposits, and key commercial terms (administrative tracking, filing (physical and online) and safe-keeping).
• Act as a liaison between MYNEWS and landlords for tenancy-related submissions, requirements, and follow-ups.
• Track tenancy milestones include handover dates, fit-out periods, and possession timelines.

Utilities Applications (TNB & Water)
• Assist the team on Tenaga Nasional Berhad (TNB) applications including new connections, upgrades, relocations, and meter-related matters.
• Primarily handles water supply applications with the relevant water authorities for new, relocated, and revamped stores.
• Liaise with utility providers, Landlord, and contractors to ensure timely approvals, installations, and activation.

Landlord & External Liaison
• Act as the coordination point for landlord-related submissions and requirements, including documents requested for building plan, utilities, and statutory approvals.
• Communicate with landlords on submission status, timelines, and outstanding requirements.
• Support landlord-initiated store works and ensure alignment with MYNEWS’ design and operational standards.

Documentation & Compliance
• Maintain proper filing of approvals, permits, correspondence, and statutory documents (physical and digital).
• Ensure all submissions comply with internal standards, authority requirements, and project specifications.
• Assist in audits or internal reviews by providing complete documentation when required.

General Support & Other Duties
• Prepare basic reports (eg : architect costing report), status updates, and summaries for the department.
• Support the team on ad-hoc administrative tasks related to store design and construction projects.
• Perform any other duties related to store development, approvals, and coordination as assigned by the management

Job Requirements
• Certificate / Diploma Construction Management, Architecture, or a related field.
• Minimum 1–3 years of relevant experience in project administration, construction coordination, or authority submissions (retail/F&B experience is an added advantage).
• Familiarity with local authority submissions, TNB, and water authority applications is preferred.
• Good organizational and documentation skills with strong attention to detail.
• Able to coordinate with multiple stakeholders and manage multiple projects concurrently.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with project tracking tools is an advantage.
• Strong communication and follow-up skills.

Key Competencies
• Administrative & coordination skills
• Stakeholder management
• Time management & multitasking
• Attention to detail
• Problem-solving & follow-up mindset

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