Duties & Responsibilities

• Manage day-to-day administrative matters, including correspondence and landlord liaison.
• Support tenancy renewal processes and rental negotiations (renewals and reductions).
• Liaise with landlords on documentation matters, including business license applications.
• Maintain and update tenancy records, master rental lists, and related documentation.
• Ensure proper filing systems for traceability of documents (physical and system-based).
• Update internal systems(LARK) and generate required reports in a timely manner.
• Prepare periodic reports, including: Tenancy Agreements , Outlet status, Finance related reports (monthly rental, MFRS, Corporate & Bank Guarantee & etc)
• Monitor and follow up on new Real Estate listings and updates.
• Draft letters and responses for landlord communications (e.g., renewals, terminations).
• Coordinate and ensure all tenancy documentation (new and renewal) is complete, accurate, and in order, including deposit payment tracking.
• Maintain and update mapping data for MyNEWS, MyCU, and etc.
• Act as liaison with auditors and internal departments for documentation and reporting
• Provide general administrative and secretarial support to the Real Estate Department.
• Perform any other ad-hoc administrative duties as assigned.

Job Requirements

• Minimum Bachelor's Degree, Post Graduate Diploma, Professional Degree qualification or equivalent.

• Competent in writing and communicating in English and Bahasa Melayu.

• Prior experience would be an added advantage in the related field.

• Demonstrates ability to be independent with minimal supervision and able to work in a team.

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