Job Description:

1. Tenancy Administration & Coordination

• Provide administrative support for tenancy matters including new tenancies, renewals, relocations, revamps, and landlord-initiated requests.
• Coordinate and manage tenancy-related documentation such as Letters of Offer, tenancy agreements, deposits, and key commercial terms (administrative tracking, filing (physical and online) and safe-keeping).
• Act as a liaison between Mynews and landlords for tenancy-related submissions, requirements, and follow-ups.
• Track tenancy milestones include handover dates, fit-out periods, and possession timelines.

2. Local Authority Liaison & Approvals and Utilities Applications (TNB & Water)

• Prepare and submit applications to local councils (e.g., DBKL, MBPJ, MBSA & others state authorities) for business licenses, premise licenses, signage permits, and other required approvals.
• Act as the main point of contact between the company and local/state authorities.
• Track, follow up, and ensure timely approvals from relevant departments.
• Attend meetings or site inspections with local authorities, when necessary.
• Assist the team on Tenaga Nasional Berhad (TNB) applications including new connections, upgrades, relocations, and meter-related matters.
• Primarily handles water supply applications with the relevant water authorities for new, relocated, and revamped stores.
• Liaise with utility authority, Landlord, and contractors to ensure timely approvals, installations, and activation.

3. Landlord & External Liaison

• Act as the coordination point for landlord-related submissions and requirements, including documents requested for building plan, utilities, and statutory approvals.
• Communicate with landlords on submission status, timelines, and outstanding requirements.
• Support landlord-initiated store works and ensure alignment with Mynews’ design and operational standards.

4. Documentation & Compliance

• Maintain proper filing of approvals, permits, correspondence, and statutory documents (physical and digital).
• Ensure accuracy and completeness of all submissions comply with internal standards, authority requirements, and project specifications.
• Keep updated records of licenses, permits, renewal dates, and regulatory compliance status.
• Assist in audits or internal reviews by providing complete documentation when required.
• Stay updated on local regulations, licensing requirements, and changes in compliance policies that affect business operations.

4. General Support & Other Duties

• Prepare basic reports (eg : architect costing report), department project status, authority submissions and licensing status.
• Support the team on ad-hoc administrative tasks related to store design and construction projects.
• Perform any other duties related to store development, approvals, and coordination as assigned by the management
• Handle correspondence and communication related to authority matters

Job Requirement:

• Certificate / Diploma Construction Management, Architecture, Tenancy Management or other related field.
• Minimum 2–3 years of relevant experience in project/tenancy administration, construction coordination, or authority submissions (Retail/F&B experience is an added advantage).
• Familiarity with local authority submissions, TNB, and water authority applications is preferred.
• Good organizational and documentation skills with strong attention to detail.
• Able to coordinate with multiple stakeholders and manage multiple projects concurrently.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with project tracking tools is an advantage.
• Strong communication and follow-up skills.
• Organized, detail-oriented, and capable of working independently.