Job Description:

  • Preparation and lodgement of statutory returns and documents to the Companies Commission of Malaysia (CCM) within regulatory deadline.
  • Maintain and update Company’s statutory books, administrative records, updating of Register of Members, Directors, Secretary, Charge, transfer and substantial Shareholders in compliance to Companies Act, 2016.
  • Scheduling for Board and Members meetings including preparation of notice and agendas as well as documenting/filing of the proceedings of meeting.
  • Prepare Board and Members meetings minutes and resolutions and ensure timely circulation for Directors’ and Members approval and sign-off.
  • To organize and coordinate in Annual General Meetings / Board of Directors’ Meetings and any other Special or Extraordinary General Meetings.
  • Assist in Investor Relations matter.
  • Preparation of document for submission to SSM.
  • To provide advice and guidance on matters relating to secretarial practice and compliance to board members, colleagues and such other relevant parties, whenever required.
  • Assist in all related duties and functions undertaken by the Company Secretarial Department.

Job Requirements:

  • Possess ICSA qualification.
  • An associate member of MAICSA and able to be named as a company secretary.
  • Minimum 10 years of working experience in a Secretarial field with exposure to public listed companies and able to draft announcements.
  • Well-versed with company secretarial practise and equipped with knowledge of the Companies Act 2016, main board listing requirements, Securities Commission Act, Malaysian Code on Corporate Governance and other relevant rules and regulations.
  • Well-versed in all aspects of lodgement, administrative and corporate secretarial requirements, and their deadlines.
  • Have good coordination and management skills, able to multi-task and plan on overall corporate exercise and most importantly be able to work under pressure.
  • Good interpersonal skills, with strong communication ability to liaise and advise both colleagues and the Board of Directors.
  • Good knowledge of using MS Word, Excel and PowerPoint;
  • Good command of spoken and written English and proficient in Bahasa Malaysia.

  Employment Type:  Permanent (Full Time)