- Preparation and lodgement of statutory returns and documents to the
Companies Commission of Malaysia (CCM) within regulatory deadline.
- Maintain and update Company’s statutory books, administrative records,
updating of Register of Members, Directors, Secretary, Charge, transfer
and substantial Shareholders in compliance to Companies Act, 2016.
- Scheduling for Board and Members meetings including preparation of
notice and agendas as well as documenting/filing of the proceedings of
- Prepare Board and Members meetings minutes and resolutions and
ensure timely circulation for Directors’ and Members approval and sign-off.
- To organize and coordinate in Annual General Meetings / Board of
Directors’ Meetings and any other Special or Extraordinary General
- Assist in Investor Relations matter.
- Preparation of document for submission to SSM.
- To provide advice and guidance on matters relating to secretarial practice
and compliance to board members, colleagues and such other relevant
parties, whenever required.
- Assist in all related duties and functions undertaken by the Company
- Possess ICSA qualification.
- An associate member of MAICSA and able to be named as a company
- Minimum 10 years of working experience in a Secretarial field with
exposure to public listed companies and able to draft announcements.
- Well-versed with company secretarial practise and equipped with
knowledge of the Companies Act 2016, main board listing requirements,
Securities Commission Act, Malaysian Code on Corporate Governance and
other relevant rules and regulations.
- Well-versed in all aspects of lodgement, administrative and corporate
secretarial requirements, and their deadlines.
- Have good coordination and management skills, able to multi-task and
plan on overall corporate exercise and most importantly be able to work
- Good interpersonal skills, with strong communication ability to liaise and
advise both colleagues and the Board of Directors.
- Good knowledge of using MS Word, Excel and PowerPoint;
- Good command of spoken and written English and proficient in Bahasa